You Wanna Lose Your Work? I Didn’t Think So…

Today’s post is admittedly not that inspiring…unless you don’t want to lose your work. About a year ago, I happened upon a post by Mat Honan about how his iPhone, iPad, and Macbook were completely erased, and his Twitter and Google accounts compromised. The hackers did it with a few digits of a credit card number that show up readily on Amazon. He lost EVERYTHING. All the pictures ever taken in his daughter’s life. Documents he saved no where else. In a word, it was catastrophic. You can read about his “epic hacking” here.

Then the other day, I had a terrible dream about my house and all of its contents going up in flames. In my dream, I said to myself, “Oh, it’s okay…I have a backup!” and then I realized that I’d been doing backups on a too-small external hard drive (I’d been putting off getting a larger one). That dream was the impetus I needed to buy a larger external hard drive, and reevaluate not only what I was backing up, but how.

I can’t imagine losing all my data. My computer is my life. I thought about everything I store there. Pictures. Home movies. MY NOVEL and all my research. What if that happened to me? How do you recover from that, both emotionally and practically? What if I lost everything I’ve been writing for the last year? (Okay, truth…some of that would be a blessing, but most of it would be a curse.)

Today I want to share ways to avoid losing everything. There are lots of posts about how to have super-complex passwords (like this one) or ways to make your computer more secure and you can check those out and hopefully begin incorporating what you learn into your daily life. What I have done is made it harder for people to hack my private stuff and easy for me to recover things should I lose it all…and pardon me from being pushy, but you should do the same thing.

Data Backup
I’m going to be blunt: if you’re not backing up your data on a regular basis (AT LEAST every day), then you’re just waiting for trouble. I take my data backup seriously. I have a Macbook Pro and use Time Machine (Mac’s built-in backup utility) to back up my entire computer to a 2 TB external portable hard drive. I have the hard drive plugged into my computer more than I have it unplugged. If you have a Mac and you’re not using Time Machine, you need to get it running. It’s super-easy to set up and takes snapshots of your computer every hour for the last 24 hours, every day for the last month, and every week until your drive is full. You can back up to any date you choose, and can encrypt the backup if you like.

If you’re using a PC, there are several good utilities out there (some of them free) that you can use to back up data. PC Magazine gives you some tips and ratings here.

When it comes to deciding on how big an external hard drive to get, cost will likely be a factor, but don’t let it be the only one. Err on the side of larger, or you’ll end up buying another one in pretty quick fashion.

Redundancy is the Key
In addition to a local external hard drive, I also backup to an online “vault.” I chose SOS Online Backup because of the ratings they’ve received over the years by PC Magazine, but there are several good alternatives out there. You just have to do some research.  Again, you can specify the type of data you wish to back up and can exclude specific directories (for example, I exclude Dropbox because they do their own backups), and while the initial backup takes a long time (if you can, connect your computer directly to your high-speed modem), incremental backups are pretty quick. I only backup online once a week (unless I’m traveling…then I do it every day). SOS is a backup for my backup, in case (God forbid) the house burns down or my computer is stolen or some other calamity wipes out both my portable hard drive and my computer (I know someone who ran over their computer with their car…twice).

Prevent Them From Getting There in the First Place
We all keep really personal things on our computer. Whatever they may be…tax records, bank statements…you should put those files in an encrypted partition on your hard drive. This means you’re creating a separate “drive” in your hard drive and you’re not allowing the bad guys in. On my Mac, unless they know the password, they won’t be able to view anything I have there (unless I have the partition open, so if you’re not actively using it, keep it closed). When you set the password for your encrypted drive, make sure it is something they won’t figure out. Not your birthday or your kids’ birthdays. In fact, the password should be something completely innocuous that would only make sense to you (go read that post I mentioned above!). You can look here for instructions on partitioning and encrypting your Mac (the built-in utilities works well), or here for PC (third-party software recommended).

National Backup Day is not until next March, but you shouldn’t wait until then to beef up your backup strategy. Take the time to figure out what your needs are, how much space you need, and what you want to back up, then make it happen! If you’ve been doing the same thing forever, then perhaps it’s time to reevaluate what you’re doing (I did!). I’d hate to read another blog post about someone whose digital life got wiped out.

Protect yourself, my friends.

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